Moving to the Netherlands and thinking of starting your own business? Whether you’re a consultant, designer, or tech specialist, the Dutch business climate is welcoming, but it comes with rules.
This guide walks you through the key steps for expats starting a business in the Netherlands, with a strong focus on taxes, structure, and bookkeeping.
Step 1: Register at the KvK (Chamber of Commerce)
To operate a business legally, you must register with the Kamer van Koophandel (KvK). You’ll need:
1.A valid BSN or residence permit
2.Dutch address
3.Business name with activities
Most expats start as eenmanszaak (sole proprietorship). It’s fast, cheap, and flexible. However, if you expect significant profits or liability, a BV (limited company) might be a better choice. Plan a free call today to know which option is the best fit for you.
Step 2: Understand VAT (BTW)
If you sell goods or services, you’ll likely need a VAT number. You’ll charge 21%, 9%, or 0% depending on what you sell.
Every quarter, you must file a VAT return even if you had no income. Failing to do this leads to automatic fines.
FinWoo Tip: Use software like Moneybird, Exact Online or let FinWoo handle VAT returns for you.
Step 3: Income tax and business deductions
You’ll pay income tax on your profit. However, if you meet the 1,225 hours rule, you can qualify for tax benefits like:
- Self-employed deduction (zelfstandigenaftrek)
- Start-up deduction (startersaftrek)
- SME deduction (MKB-winstvrijstelling)
Tracking your hours is essential. We help our expat clients with templates and quarterly check-ins.
Step 4: Bookkeeping requirements
Dutch law requires structured bookkeeping with records of:
- Sales and purchases
- Receipts
- Bank statements
- Contracts
- And other legal documents
As your partner, FinWoo sets up your administration from day one. We automate where possible and explain where needed.
Step 5: When you hre or expand
Thinking of hiring? You’ll need to:
- Register as an employer
- Process payslips (via payroll software)
- Submit monthly wage tax returns
You may also need legal agreements if you work with freelancers (zzp’ers). We help with both, in English.
Final Thoughts
Starting a business in the Netherlands is exciting, but the Dutch tax system can be overwhelming for expats. FinWoo Bookkeeping & Tax supports you in English, simplifies your admin, and ensures full tax compliance so you can grow your business worry-free.
📩 Book your free intake call today, and take the first confident step toward business success in the Netherlands
