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How to start a Dutch BV in 2025: A step-by-step guide for entrepreneurs

Thinking of setting up a business in the Netherlands? The Dutch BV (Besloten Vennootschap) is the most popular and scalable legal entity ideal for startups, freelancers, and growing SMEs. This guide gives you the full picture, from formation to tax obligations.

1. Why to choose a Dutch BV?

1.Limited liability: Your personal assets are protected with an personal holding BV.

2.Credibility: Especially when working with corporates or government agencies

3.Tax structure: Flexibility in salary/dividend balance and opportunities for holding structures

2. Step-by-Step Process to Start a BV in the Netherlands

Step 1: Choose a company Name & check Availability at the kamer van koophandel website (Dutch chamber of commerce)

Check your preferred name at the KvK trade register and secure a domain name early.

Step 2: Draft Your Incorporation Documents

You’ll need:

1.Personal ID/passport of shareholders

2.Share capital declaration

3.Description of company activities (SBI-code)

Step 3: Notary sppointment

Only a Dutch civil-law notary can legally incorporate a BV. FinWoo coordinates this step and ensures everything is done remotely if needed.

Step 4: KvK Registration

You’ll receive your KVK number and RSIN, making the BV legally operational. Also check the UBO (Ultimate Beneficial Owner) registration.

Step 5: Open a Business Bank Account

Needed for VAT filings and capital injection. Some banks (like bunq or ABN) offer fast onboarding for BVs. Note you need tob e a residant or need tob e staying in the Netherlands to open a Bank account.

Step 6: Tax Registration

The BV is required to:

1.Charge VAT where applicable

2.File corporate tax returns (VPB)

3.Possibly register for wage tax if employing a director (DGA)

3. Bookkeeping & annual obligations

You’re required to:

1.Keep real-time digital bookkeeping

2.File annual financial statements

3.Deposit financials at the Chamber of Commerce (within 12 months)

With FinWoo, we automate the accounting with Exact Online or Moneybird, and integrated workflows to avoid penalties and stress.

Conclusion:

Starting a BV in the Netherlands is fast, but compliances never stops. With the right partner, you stay ahead of deadlines, tax rules, and growth opportunities.

Book your free “Start My BV” session with FinWoo, and let’s launch your Dutch business with clarity and confidence.

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